Team Management
Teams provide a dedicated environment where you can create maps, collaborate with others, or structure and organize your own work. You can create or join multiple teams from a single Xmind account.
Create Teams
In Xmind App
Click the New Team button in the left sidebar.
Enter team name and click Create.
In Xmind Web
Click the New Team.
Enter team name and click Create Team.
Xmind will prompt you to invite team members. Simply enter their email addresses to send invitations. Click Take me to Xmind AI if you prefer to invite collaborators later.
Click Invite and take me to Xmind AI to proceed.
Manage Teams
Invite Team members
As a team owner, you can quickly invite new members to join your team using email invitations or shareable links.
Navigate to your team space in the sidebar.
Click Invite in the top-right corner.
Type an email to invite directly, or copy the link to share it with others.
Click Send Invitation.
To accept an invitation
Via invitation email: Click the Accept & Join button to accept the invitation.
Via invitation link: Click the link and accept the invitation.
Manage Team Invitation Settings
In Xmind App
Go to your team space via the sidebar.
Click the dropdown menu next to the team name and select the Settings icon, then navigate to app.xmind.com
In Xmind Web
Team owners can toggle invite links on and off.
Navigate to your team space in the sidebar.
Open the team page > Select the Settings icon.
Toggle off Allow team members to send invite links to disable link invitations.
Join Teams
To join a team, you must be invited and have an Xmind account.
View Team Members List
Open the team page > Select Settings icon.
Switch to the Members tab to see all invited team members.
Remove a Team Member
Open the team page > Select the Settings icon.
Switch to the Members tab.
Find the member, open the dropdown next to their name, and select Remove from Team.
Manage Seats on the Business Plan
Open the team page > Select the Settings icon.
Go to Plans > Team Size > Adjust.
Adjust the number of seats.
Click Confirm.
Manage Billing
Upgrade to a Paid Plan
Select the Settings icon > Plans tab and click the Upgrade button.
Navigate to the Plans page to view your current plan details, explore upgrade options, and see the benefits included.
Choose a plan, complete the Order Summary and payment information, then submit your payment.
Upgrade to a Business Plan
To enjoy all paid features and collaborate with your team members, you can upgrade your team to our Business Plan.
Select the Settings icon > Plans tab and click the Upgrade button.
Choose your plan and confirm the number of paid seats and billing period.
Enter payment details and click.
View Billing Details
Select the Settings icon.
Switch to the Billing tab to view payment history.
Update Team Settings
Change Team Name
Right click on your team name and select Rename.
Type in your preferred name and click Rename to update.
Team Roles and Permissions
Below is a quick overview of what Team Owners and Team Admins can do in Xmind.
Action | Team Owner | Team Admin |
|---|---|---|
Invite team members | ✅ | ✅ |
Manage team members | ✅ | ✅ |
Manage team settings | ✅ | ✅ |
Manage seats (billing status) | ✅ | ✅ |
View, manage, and upgrade the team’s subscription | ✅ | ✅ |
Change the team name, icon | ✅ | ✅ |
Transfer ownership of the team | ✅ | ❌ |
Set admin of the team | ✅ | ❌ |
Redeem Code
To use a redeem code, follow the steps below.
Select the Settings icon > Switch to the Plans tab > Click ”Have a redeem code?“ Then enter the code and click Redeem.
Delete or Leave a Team
Delete a Team
Right click on the team name/open the team page > Settings > General.
In the Delete Team section, click Permanently Delete Team.
Enter the team name for confirmation and click Permanently Delete Team.
Leave a Team
Right click on the team name.
Confirm by clicking Leave Team.
