Xmind 2025: from ideas to execution

2025 was a year shaped by your ideas. We listened closely—through the maps you created, the feedback you shared, and the moments when Xmind became part of how you think, learn, and plan. Throughout the year, we made steady, thoughtful improvements, each one guided by real needs from our users. Let's look back at that shared journey, and everything we built together.

Milestones that shaped 2025

2025 brought a handful of moments that meaningfully shaped Xmind’s year.

One of the most important was the launch of Xmind 2026, a renewed project experience designed around how people naturally think. It introduced a smoother flow, clearer structure, and dozens of thoughtful details that make organizing ideas and managing projects feel more intuitive.

Many of these changes came directly from the voices of our community. Users shared where their workflows felt heavy and which missing pieces held them back. We heard from people juggling complex schedules who “struggled to share timelines with others,” from those who asked for “multiple views” and from long-time users who said plainly that a Gantt chart in Xmind was something they “missed and relied on for real project work.”

Insights like these guided how we moved forward. We listened closely to what you needed, and worked to make Xmind better in ways that genuinely support your work.

We also celebrated a bright moment together when Project Management by Xmind was recognized on Product Hunt, earning #1 Product of the Day, #1 Product of the Week, #1 SaaS Product, and #1 Productivity Product.

Many of you supported the launch, shared your feedback, and even took the time to vote after we reached out for help. Those rankings were more than recognition—they were a sign of a community showing up for something we’re building together.

For us, it was a reminder that people saw real value in one simple promise: a place where you can plan, think, and make progress without the heaviness of traditional tools. And your support is what made that moment possible.

These moments stood as markers of how much we moved forward this year. None of it would have happened without those who use Xmind every day, share feedback, and constantly push us to keep improving.

Key features shipped in 2025

Helping ideas take form

Before a workflow can begin, ideas need room to take shape. Many people start with scattered notes, long-form content, or unclear drafts that make it difficult to gain traction. Many of this year’s AI features were built with those moments—tools that organize early thoughts, strengthen incomplete maps, and help you turn raw content into a clear starting point for everything that comes next in your workflow.

• Enrich and strengthen your map instantly

When you’ve sketched out the basics of a topic but something still feels missing. Map Refine helps deepen your thinking. It adds related ideas, strengthens weak sections, and brings additional context to maps that need more depth. Your original intent stays intact, but the map becomes more substantial.

• Clean up messy maps with one click

After a big burst of brainstorming, maps can easily grow tangled—branches drift off, ideas lose their grouping, and the overall structure becomes harder to read. Reorganize helps reset that moment. With a single click, it tidies the layout, straightens branches, and restores a clear visual hierarchy. Whether you’re organizing your ideas or simply want a cleaner view, it brings order back to the map so you can stay focused on what your thoughts are trying to say.

• Turn long YouTube videos into clear mind maps

When you need the key points from a long video but do not have time to watch the entire thing, YouTube to Mind Map gives you a structured overview in seconds. Paste a link, and Xmind transforms it into a clean, easy-to-read mind map. It makes reviewing information faster and helps you decide what deserves a deeper look.

• Get deeper insights with thinking mode

Some questions need more than a quick answer. Thinking mode takes the time to work through it, and building a more considered response. It’s especially useful when you’re exploring a complex topic, preparing for a discussion, or trying to understand the reasoning behind an idea. Instead of giving you just an answer, it offers a clearer thought process of AI that you can keep right inside your map.

Working together, from pairs to entire teams

Throughout 2025, we heard from teams who wanted smoother ways to share maps, collaborate in real time, and organize work across departments. This year’s collaboration updates were designed to make teamwork and collaboration feel more fluid.

• Collaborate in real-time with anyone, on any device

Many users told us how much energy was lost in passing files around and trying to stay aligned. Real-time collaboration brings everyone into the same map—on web, mobile, or desktop—so ideas can come together without the usual back-and-forth.

• Organize teams and projects in dedicated Spaces

Space introduces a cleaner way to separate departments or initiatives within a single team. Each Space has its own members and files, while still sharing one billing structure and team identity. Permissions stay clear, files stay separated, and no one gets billed twice.

• Simplify team access with SSO

Managing multiple logins across several tools often leads to confusion and security risks. With SSO, members can sign in to Xmind using their existing company credentials—no separate accounts or passwords to maintain. It creates a faster, smoother, more secure access flow, helping everyone get to their work faster while keeping identity management centralized.

Turning plans into action

Moving from ideas to execution often requires a different set of tools. After outlining a plan, many users look for clearer steps, timings, and a way to track real progress without losing the structure they’ve built. These following updates bring that bridge to life.

• Turn project ideas into structured plans

Big projects can feel overwhelming when you do not know where to begin. AI Work Breakdown transforms a concept into a structured plan in seconds, offering sub-tasks, timelines, and potential dependencies. It makes the first step easier and gives you a clearer direction to follow.

• Manage your project with a synced gantt view

As many users told us, “a map is great for ideas, but I still need a clear timeline to manage real work.” Mind maps help you structure a project, but managing schedules, dependencies, and shifting deadlines requires a different view. Xmind Gantt chart fills that gap by letting you toggle between your map and a fully synced timeline, where changes to dates or duration update automatically, helping you track progress and manage shifting schedules without switching tools.

• Add task right inside your mind map

For planning that requires more detail, Task steps in with priority, dates, progress, and duration—everything you need to move from outlining ideas to managing real work. It helps you turn a structured map into an actionable plan, so execution stays connected to the thinking that started it. A mind map in Xmind, with detailed task settings shown on the left—including priority, dates, duration, progress, and assignee information—so you can manage and refine your plan without leaving your map.

• Bring your tasks into other tools with export

When your work needs to continue in another project management tool—or when you want to import tasks to your calendar—Xmind doesn’t lock anything in. With Export Task, you can bring your task list into the tools you rely on and pick up right where you left off, keeping your planning flow in Xmind while execution happens wherever your project lives.

Small details that make a big difference

• Work smoothly with improved Markdown support

Xmind now support full Markdown syntax, so your formatting, hierarchy, and content can transfer into mind maps more accurately. It gives you a cleaner starting point, reduces manual cleanup, and makes it easier to move from linear notes into visual thinking without breaking your flow.

• Build flowcharts effortlessly with new Relationship & Shapes

The upgraded Relationship and refreshed Shapes bring a smoother flow charting experience. Connectors bend and route more predictably, while the expanded set of flowchart Shapes improves readability at a glance. It’s a cleaner, more intuitive way to outline steps, clarify logic, and visualize processes.

• Align topics neatly as you edit

Keep your map looking clean. When a mind map grows crowded and topics start shifting out of place, even small edits can disrupt the whole layout. Smart Guideline provides real-time alignment hints as you move topics, helping you line things up effortlessly and maintain a tidy, professional structure.

• Use Xmind comfortably in more languages

As Xmind’s global community continues to grow, language support plays a bigger role in helping people map ideas naturally. Xmind now supports 14+ languages on the desktop app, making it easier for teams, students, and educators around the world to think, plan, and collaborate without barriers. Whether you’re working across regions or simply more comfortable in your native language, Xmind adapts to how you express ideas.

Behind the work: why we built these

Everything we released this year came from a single intention: to support the way you think, plan, and bring ideas to life. We strengthened the full journey—from capturing early thoughts to shaping plans, collaborating and carrying them through execution, so your work feels more connected, intuitive, and easier to move forward.

We refined Xmind to feel lighter and smoother by simplifying interactions, reducing friction, and focusing on the details that help ideas flow. And behind every improvement was your voice. Real conversations, real challenges, and real needs shaped what we chose to build.

We’ll keep creating with that same intention—always with clarity, purpose, and YOU in mind.

A more connected Xmind community

2025 was also a year where we began building a stronger, more connected Xmind community. We launched new programs—including the renewed Xmind Ambassador Program, our first-ever Xmind Campus Leader Program, and the renewed Xmind Webinar Program—to bring together people who use Xmind to think, create, and solve problems in diverse ways.

We’re also rebuilding our presence across platforms—Discord, LinkedIn, X (Twitter), and Reddit—so we can stay closer to the conversations, creativity, and real workflows happening every day. You’ll see more activities, discussions, and community-led moments happening on these channels throughout 2026, and we welcome you to join us there.

This year marks the beginning of a more participatory Xmind community. Through the 2025 Recap Challenge and new AI templates, we invited you to share your own highlights and creativity—something we plan to expand as we approach Xmind’s 20th anniversary.

Looking ahead together

As we move into 2026, our focus remains the same: making Xmind feel more intuitive, more supportive, and more connected to the way you think. We’re exploring more intuitive AI, smoother workflows, and better team experiences to make your everyday work feel lighter.

Your ideas and feedback will continue to guide us, and we’re grateful for every part you play.

Thank you for a great 2025. Let’s make 2026 even better, together.